PO Approvals
The right signature, at the right amount.
Approval rules decide who signs what. Managers see the comparison, the vendor score and any price alert, approve from their phone, and the PO goes out on its own.
Before
- Files waiting on a desk for a signature
- Approvals over WhatsApp with no record
- POs typed again from the comparison sheet
- No clear limit on who can approve what
PO-2026-0418
Raised
Ravi K., Buyer
Mon 10:12
Purchase Manager
up to ₹50,000
Mon 11:40
Plant Head
Price alert open on another vendor
Mon 12:05
PO sent
Sai Steels · email + WhatsApp
Mon 12:05
Approver view
Sai Steels
₹37,052
score 92 · 3 quotes
PO-2026-0418 · ₹37,052 · approved by Plant Head · sent
With Drdhasyu
- Rules by amount, department and category
- Approve or reject from a phone, with reasons
- PO generated from the chosen quote, no retyping
- Sent to the vendor by email and WhatsApp
Inside PO Approvals
What it does, item by item.
Amount-based levels
For example: up to ₹50,000 by the purchase manager, up to ₹5 lakh by the plant head, above that by the CFO.
- Approval levels by order value
- Different approvers per department
- Extra approval for single-quote purchases
- Extra approval when a price alert is open
Department rules
Maintenance, stores, pharmacy, kitchen or projects can each have their own approvers.
Phone approvals
The approver sees the comparison, scores and alerts on one screen and approves in a tap.
PO generation
Purchase orders are created from the selected quote with your terms, GST and delivery address.
Automatic dispatch
Approved POs go to the vendor by email and WhatsApp, with acknowledgement tracked.
Full audit trail
Who raised, who approved, when, and why another vendor was chosen, all on record.
How it works
Four steps, all on record.
- 01
Vendor selected
The buyer picks a vendor from the comparison and adds a note.
- 02
Rules applied
The PO is routed to the right approvers for its amount and department.
- 03
Approved on phone
Approvers act from a notification, with every detail in view.
- 04
PO sent
The vendor receives the PO and confirms receipt.
Rules you can set
- Approval levels by order value
- Different approvers per department
- Extra approval for single-quote purchases
- Extra approval when a price alert is open
- Deputies when an approver is on leave
- Budget checks before approval
How decisions stay fair
A person approves every PO
AI compares and recommends. A named person in your company approves every purchase order.
Scores show their reasons
Every vendor score lists the factors behind it, so decisions can be explained to vendors and auditors.
Vendor pricing stays private
Each vendor’s prices and quotes are never shared with other vendors or other customers.
Your data, encrypted and exportable
Purchase data belongs to your company, is encrypted in transit and at rest, and can be exported at any time.
Questions
About PO Approvals
Can we set approval limits?
Yes. Set as many levels as you need by amount, department and category, including extra steps for single-quote purchases.
What if an approver is away?
Each approver can have a deputy, and pending approvals escalate after a time you choose.
Can we use our own PO format?
Yes. Your letterhead, terms and conditions and numbering series are applied to every PO.
Your next ten purchases, weighed for free.
The scale settles level when every quote has been weighed fairly. Ten quote requests with full comparison, vendor scores and PO approvals. No card needed.
Purchase requisition
No. TRIAL-10
| Item | Qty | Amount |
|---|---|---|
| Quote requests, email + WhatsApp | 10 | $0.00 |
| AI quote comparison | 10 | $0.00 |
| Vendor scores + Price Watch | all | $0.00 |
| PO approvals and dispatch | all | $0.00 |
| Total payable | $0.00 |
Approved by: your purchase team