Vendor Onboarding
New vendors, registered properly from day one.
Send one link. The vendor fills in their business details, uploads documents and adds bank information. Your team reviews and approves in minutes, not weeks.
Before
- Registration forms emailed back and forth as Word files
- GSTIN and PAN typed by hand, with mistakes
- Cancelled cheques and certificates lost in email
- Expired certificates nobody noticed
Vendor registration · Prakash Traders
- Checked
GSTIN
36AAKFP4821L1Z9
- Checked
PAN
AAKFP4821L · matches GSTIN
- Checked
Bank account
HDFC Bank · cancelled cheque
- Checked
MSME (Udyam)
UDYAM-TS-02-0045871
- Checked
ISO 9001 certificate
valid till Mar 2027
- Pending
Test certificate format
awaiting upload
Prakash Traders · GSTIN checked · 5 of 6 documents received
With Drdhasyu
- One registration link per vendor
- GSTIN format and PAN match checked on entry
- All documents stored against the vendor
- Expiry reminders for certificates and licences
Inside Vendor Onboarding
What it does, item by item.
Business details
Legal name, trade name, address, contacts, categories supplied and MSME status.
- GSTIN and registered address
- PAN and legal entity type
- Bank account and cancelled cheque
- MSME registration, if any
Tax and bank
GSTIN, PAN and bank account with a cancelled cheque, checked for format and consistency.
Documents
ISO certificates, drug licences, FSSAI, test reports or any document your category needs.
Review and approval
Purchase and finance review in sequence, with comments sent back to the vendor if anything is missing.
Expiry tracking
Certificates and licences with end dates trigger reminders to the vendor and your team.
Category mapping
Approved vendors are mapped to the categories they can be invited to quote for.
How it works
Four steps, all on record.
- 01
Invite
Send the registration link by email or WhatsApp.
- 02
Vendor fills in
Details, documents and bank information on any phone or computer.
- 03
Checks run
GSTIN format, PAN match and required documents are verified.
- 04
Approved
The vendor joins your approved list and can receive RFQs.
What is collected
- GSTIN and registered address
- PAN and legal entity type
- Bank account and cancelled cheque
- MSME registration, if any
- Category certificates and licences
- Primary and accounts contacts
Questions
About Vendor Onboarding
Can vendors register without creating an account?
Yes. The registration link works on its own. Vendors can return to it to update details later.
Can we add our own required documents?
Yes. Each category can have its own checklist, such as drug licences for pharmacy suppliers.
Can we import our existing vendor list?
Yes. Upload an Excel sheet of vendors and send them all a link to complete missing details.
Your next ten purchases, weighed for free.
The scale settles level when every quote has been weighed fairly. Ten quote requests with full comparison, vendor scores and PO approvals. No card needed.
Purchase requisition
No. TRIAL-10
| Item | Qty | Amount |
|---|---|---|
| Quote requests, email + WhatsApp | 10 | $0.00 |
| AI quote comparison | 10 | $0.00 |
| Vendor scores + Price Watch | all | $0.00 |
| PO approvals and dispatch | all | $0.00 |
| Total payable | $0.00 |
Approved by: your purchase team